SAP data archiving service

Make your SAP landscape leaner faster and compliant for S/4HANA and Cloud ERP

What is SAP data archiving

SAP data growth can be relentless and expensive to run. Proceed’s SAP data archiving service is a practical way to control it. Using SAP ILM and OpenText, we move inactive, business-complete data to a secure, searchable repository so the live system stays lean and compliant.

It is for IT leaders and SAP teams who want a lighter estate, faster processing and a smoother path to S/4HANA and Cloud ERP programmes. This helps to cut cloud and storage costs, reduce risk, and keep auditors and users happy while maintaining straightforward access to the history the business still needs.

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Why archive SAP data

SAP data archiving is a proven, trusted solution to reduce your data footprint. Here are some of the business benefits:

Reduce IT and storage cost icon

Reducing IT and storage costs

Dramatically reduce hardware, software, and maintenance costs by archiving legacy SAP data to a compressed archive data store. Streamline compliance, retention, and reporting across legacy data sources

SAP system performance icon

Improving system performance

Minimise database growth and improve performance. Less data on the active database improves day-to-day operations from faster system response times to reduced downtime during updates and backups

Streamlining for S/4HANA or the Cloud

Reducing your data footprint in preparation for your migration to S/4HANA and/or the Cloud can significantly reduce the costs associated with storage as well as simplify the actual migration process

Regulatory compliance

Ensuring regulatory compliance

Ensure availability and authenticity of archived data information in accordance with regulatory compliance, governance, and business requirements. Retain data in a format which protects from modification and premature deletion

How much storage space could you save?

Try data sizing calculator

Unleash the full potential of archiving with our expert assistance: Whether you are just starting out, have archived previously, or are actively archiving but still seeing growth - we can help!

Types of SAP data archiving

Here at Proceed, we offer two types of archiving:

Archiving technical data

Before embarking on a complex, company-wide archiving project, it’s often beneficial to address the sprawl of technical data that accumulates over time. Technical data includes information that supports an organisation’s IT systems, such as system logs and IDocs. Our team of experts can assist you in identifying which technical data can be archived and safely deleted with minimal impact on other business units, helping you to experience the benefits of archiving sooner.

Archiving functional data

Functional data includes information that supports specific functions or business processes within an organisation, such as financial transactions, customer details, and inventory data. Archiving functional data can be complex, as it often involves collaboration from other business units. With our proven methodology for SAP archiving projects, honed through hundreds of successful implementations, we can help you plan and implement a bespoke archiving solution to achieve your desired outcomes.

Our approach

Our proven methodology, integrated services portfolio, and team of expert consultants collaborate with you to take the cost, risk, and complexity out of archiving, so you can streamline your SAP environment more quickly and achieve faster time to value. The below approach is focussing on ERP, CRM and SRM. For SAP Business Warehouse systems, learn here how we can help you achieve similar results.

1. Free data assessment

Our complimentary, quick and non-invasive data assessment is based on non-confidential data that you supply to us. We can provide an analysis on the opportunities to reduce the amount of data in your system and the best approach to follow.

2. Data deepdive

In addition to offering a free, high-level assessment, we also typically do a data deepdive. Which provides many insights into the distribution of data, the ability to run multiple “what-if” scenarios and what your optimal HANA sizing looks like.

3. Implementation

Our collaborative approach to SAP data archiving allows us to tailor a strategy to meet your unique business requirements, whether you are aiming to achieve compliance, reduce costs, improve performance, or migrate to S/4HANA.

4. Manage ongoing growth

With Proceed Archiving Service, we can not only support your archiving activities, we can also run your daily archiving efforts. This service can also be extended to address growth management and allow for bespoke reporting creation to extract data from the archive.

Get started by booking a free non-invasive data assessment to understand the distribution of your data and identify data that is suitable for archiving

Book a data assessment

Planning an archiving project?

Before beginning an archiving project, it’s important to obtain buy-in from stakeholders, prepare for project setup and management, and familiarise yourself with best practices and potential pitfalls. To help you get started, we’ve compiled some useful resources for you to reference as you plan your archiving project.

SAP data archiving guide

With over 20 years’ experience delivering SAP archiving and ILM projects, Proceed Group has refined a clear, practical approach. The SAP data archiving guide
explains what archiving is, how SAP ILM fits, where it helps across day-to-day operations, Cloud ERP and S/4HANA, how to give users and auditors access to history, the three-step business case, common pitfalls, and how to get started.

Planning for an archiving project

How to successfully run an archiving project

Running a successful archiving project comes with many considerations. A good strategy aligns with the company’s goals, and a detailed plan with clear roles and responsibilities is necessary. The aim is for archiving to become a self-sustaining, routine process with measurable results.

S/4HANA migration options best practices

Plan your route to S/4HANA

When embarking on your journey to S/4HANA, whether you are opting for a greenfield approach or upgrading an existing system through a brownfield strategy, implementing key data management strategies is crucial to ensuring a seamless, cost-effective, and swift migration process.

Avoid common SAP archiving pitfalls

Real project examples of what goes wrong and how to prevent it, covering secure content stores, UAT for critical fields, duplicate run controls, documentation, and recovery testing. Useful context when shaping your SAP data archiving plan.

Customer successes

We’ve completed hundreds of successful archiving projects for our clients, helping them achieve various goals such as reducing costs, improving performance, and achieving compliance. Our tailored approach and proven track record set us apart. Here are a few examples of our customer successes.

Aunt Millie’s

Aunt Millie’s reduced data from 6.8TB to 1.25TB in time for Cloud ERP

Read Aunt Millie's case study

Derbyshire County Council

Preparing SAP data ahead of Derbyshire County Council’s S/4HANA migration

Read Derbyshire County Council

Croda Interantional

Croda International reduced migration costs for S/4HANA by archiving data

Read Croda International case study
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Premier Foods

Premier foods’ archiving project in preparation ofr a migration to AWS cloud

Read Premier Foods case study
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Sunflag Steel

Sunflag Steel’s archiving project to manage the cost effectiveness of its sprawling database landscape

Read Sunflag Steel case study
Gloucestershire County Council logo

Gloucestershire County Council

Gloucestershire County Council reduced migration costs by archiving data

Read GCC case study
See all case studies

We’ve been delighted with our experience of working with Proceed Group, their depth of expertise and support they offer through every stage of the process has been excellent.

NICK LEWIS, BUSINESS SERVICES TECHNICAL LEAD, GLOUCESTERSHIRE COUNTY COUNCIL

SAP data archiving tools

To run successful archiving projects, we make use of a range of software solutions – either developed in-house, licenced by SAP or through our Partnership network such as OpenText. This is the best way to allow for efficient archiving in SAP.

SAP Information Lifecycle Management

Ensures appropriate data management in line with internal, external and legislative requirements for the data retention and purging. Also the decommissioning of SAP & Non SAP legacy systems can be done simply and efficiently with SAP ILM in conjunction with Proceed Cella.

SAP Data Archiving by OpenText

OpenText™ Data Archiving for SAP® Solutions supports SAP archiving by securely storing data on a long-term content management platform. When users need the data, it is available directly from the SAP user interface. The solution is fully integrated with SAP applications and supports SAP Information Lifecycle Management.

SAP Document Access by OpenText

OpenText™ Archiving and Document Access for SAP® Solutions allows you to store, manage, and retrieve SAP and non-SAP documents across SAP modules and applications such as SAP S/4HANA and the SAP Business Suite.

How much storage space could you save?

Try our SAP data sizing calculator for a high-level estimate of how much storage space you could save through SAP data archiving and on-going growth management.

SAP data sizing calculator

Complete the form below to see how much storage space you can save now and in the future

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Estimated database size with archiving project

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Archiving and on-going growth management

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Archiving and on-going management

Size of archive file

Get started with a free, non-invasive data assessment

We can help you achieve these results. Whether your aim is to improve system performance, migrate to SAP S/4HANA, move to the cloud, or simply manage ongoing data growth, Proceed is your trusted SAP partner for SAP data archiving.

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